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Checklists LibraryRental House Inspection Checklist
Property Management
8/4/2026

Rental House Inspection Checklist

A rental property inspection checklist helps landlords, property managers, and maintenance teams document the condition of a rental unit before move-in, during occupancy, after tenant complaints, after repairs, or before move-out. It covers rooms, doors, windows, floors, walls, ceilings, appliances, plumbing, electrical systems, HVAC, safety equipment, cleanliness, damage, utilities, keys, and access devices.


This checklist is useful for apartments, houses, condos, multifamily properties, student housing, vacation rentals, and other managed rental units. It helps record normal wear, tenant damage, leaks, missing items, appliance issues, cleaning needs, safety concerns, and repair requirements with clear notes and photo evidence.


With TARGPatrol, rental property inspections can be completed in a mobile app with required checkpoints, photos, comments, issue priorities, work orders, responsible persons, and final status. This helps create a consistent digital record for move-in reports, move-out reviews, maintenance follow-up, tenant communication, and dispute handling.

Rental House Inspection Checklist
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Property name / unit number

Property address

Tenant name

Property manager / landlord name

Occupancy status: occupied / vacant / tenant moving in / tenant moving out

Number of bedrooms

Number of bathrooms

Photo of property overview

Property is safe to occupy

No immediate safety hazards observed

All access routes are clear

Property is clean and presentable

No unauthorized alterations observed

No signs of vandalism or misuse observed

No strong odors observed

No visible pest activity observed

General condition notes

Exterior walls are in acceptable condition

Roofline, gutters, and downspouts appear functional

No standing water near the foundation

Walkways and stairs are clear and safe

Porch, balcony, or patio is safe and not damaged

Yard / landscaping is maintained, if applicable

Parking area / driveway is accessible and safe

Exterior lighting is working

Trash and recycling area is clean

Photo of exterior condition

Main entry door opens and closes properly

Door locks operate properly

Keys / access cards are available and working

Door frames and seals are intact

Interior doors open and close properly

Closet / sliding doors are functional, if applicable

Door / lock issue notes

Photo of door or lock issue

Windows open and close properly

Window locks operate properly

Window glass is not cracked or broken

Window frames and seals are intact

Screens / blinds are present and functional, if provided

No signs of water intrusion around windows

Window issue notes

Photo of window condition

Floors are clean and not damaged

Carpet is clean and not torn

Tile / hard flooring is not cracked or loose

Walls are clean and free from major holes or damage

Paint condition is acceptable

Ceilings are free from stains, cracks, or water damage

No mold or mildew visible

No signs of active leaks observed

Surface issue location

Photo of floor / wall / ceiling condition

Living room is clean and in acceptable condition

Bedroom floors, walls, and ceilings are not damaged

Bedroom doors, windows, and locks work properly

Closets are clean and functional

Lights and switches are working in living areas and bedrooms

Electrical outlets appear functional

Heating / cooling vents are not blocked

Number of bedrooms with issues

Bedroom / living area issue notes

Photo of bedroom or living area condition

Kitchen is clean and ready for use

Kitchen sink and faucet are working

No leaks under the kitchen sink

Kitchen drain is not blocked

Countertops are not damaged

Cabinets and drawers open and close properly

Kitchen flooring and walls are not damaged

Kitchen lighting is working

Kitchen issue notes

Photo of kitchen condition

Refrigerator and freezer are clean and working

Oven and stove / cooktop are clean and working

Microwave is clean and working, if provided

Dishwasher is clean and working, if provided

Garbage disposal is working, if provided

Range hood / exhaust fan is working

No appliance damage observed

Appliance issue notes

Photo of appliance condition

Bathroom is clean and functional

Toilet flushes properly

Sink, faucet, bathtub, and shower are working

No leaks under sink, toilet, tub, or shower

Bathroom drains are not blocked

Water pressure appears acceptable

Mirror, vanity, and cabinets are not damaged

Bathroom fan or ventilation is working

Caulking, grout, and bathroom flooring are acceptable

Number of bathrooms with issues

Bathroom issue notes

Photo of bathroom condition

Hot water is available

Cold water is available

Water heater area appears safe, if accessible

No visible plumbing leaks observed

No sewer or drain odors observed

Plumbing issue location

Photo of plumbing issue

All tested lights are working

Light switches appear functional

Electrical outlets appear functional

Outlet covers are not missing or damaged

Electrical panel is accessible and closed, if checked

No exposed wiring observed

Number of lights requiring replacement

Electrical issue notes

Photo of electrical issue

Heating system appears functional

Cooling system appears functional, if applicable

Thermostat is working

Air vents are clean and not blocked

No unusual HVAC noise or odor observed

Current indoor temperature, °F

HVAC issue notes

Photo of HVAC / ventilation issue

Laundry area is clean, if applicable

Washer and dryer are working, if provided

No leaks around washer connections

Dryer vent appears connected and clear where visible

Laundry issue notes

Photo of laundry area condition

Smoke alarms are present and functional when tested

Carbon monoxide alarms are present and functional where required

Fire extinguisher is present, if provided

Exit paths are clear

Stairs and railings are safe

Balcony / deck railings are secure, if applicable

Safety equipment issue notes

Photo of safety equipment

Provided furniture is clean and not damaged, if applicable

Inventory of provided items is complete

Missing or damaged item description

Photo of furnished item condition

Unit is free from trash and debris

Kitchen, bathrooms, floors, cabinets, and closets are clean

Refrigerator and freezer are empty and clean, if move-out

Cleaning issue notes

Photo of cleanliness issue

Normal wear observed only

Damage beyond normal wear observed

Pet-related damage observed, if applicable

Smoke-related damage or odor observed

Water damage observed

Broken or missing items observed

Damage location

Damage description

Estimated number of damaged items / areas

Photo of damage

Electric meter reading

Gas meter reading

Water meter reading

Photo of meter readings

All required keys were provided or returned

Access cards / fobs were provided or returned, if applicable

Mailbox key / parking permit was provided or returned, if applicable

Number of keys provided or returned

Access device notes

Photo of keys / access devices

Issue found

Issue location

Issue description

Priority: low / medium / high / urgent

Responsible person

Target completion date

Work order number

Photo of issue

Inspection completed

Property passed inspection

Final status

Final comments

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