TARGPatrol
Checklists LibraryCoffee Shop Inventory Checklist
HoReCa
10/22/2025

Coffee Shop Inventory Checklist

This checklist gives owners and managers a clear, repeatable way to verify that café equipment and critical systems are ready for service. It covers front-of-house readiness, espresso and brew stations, water quality and filtration, cold line temps, ice and beverage systems, back-prep appliances, sanitation tools, safety gear, and POS/IT — so nothing essential is missed before doors open.


Technical items are captured as measurable controls: boiler pressure, grouphead temperature, grinder condition, water hardness/TDS, fridge/freezer temps, sanitizer ppm, and final rinse temperature. Photos of gauges, thermometer readings, and posted permits make maintenance and compliance easy to verify.

Use it to track smallwares and disposables (cups, filters, pitchers, labels) and to log spare parts and preventive maintenance (gaskets, burrs, o-rings). A quick inventory snapshot for beans, milk, tea, and pastry helps plan orders and avoid outages, while notes fields capture odd noises, leaks, or wear that need follow-up.


Answer types keep records clean and audit-ready: [Flag] for pass/fail checks, [Number] for temps/pressures/counts, [Text] for issues and actions, and [Media] for photo proof. Run it as a printable PDF or in a mobile app to assign tasks, require evidence, and generate time-stamped reports — turning equipment control and inventory into a consistent, low-effort routine.

Coffee Shop Inventory Checklist
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Open sign/lights operational

Menu boards/screens working, current pricing

Tables/chairs/stools condition (damaged count)

Customer Wi-Fi router/access points online

Music system operational

Restroom fixtures (faucets/flush/dryer) working

Espresso machine powered, no leaks

Shot timer/scale functional

Portafilters & baskets (count)

Grinder #1 (espresso) burr wear %

Grinder #2 (filter/decaf) burr wear %

Doserless/doser chute clean

Knock box intact, rubber bar condition

Thermometers calibrated

Steam wands purge/anti-vac OK

Batch brewer operational

Upload photo of espresso bar & gauges

Main water filter in service

Filter change date label updated

Spare filters on hand (count)

Notes on water taste/odor

Milk fridge temperature (°F)

Under-counter fridge temperature (°F)

Display fridge temperature (°F)

Freezer temperature (°F)

Shelving/racks stable, food-safe

Ice machine operational, bin clean

Ice scoop stored handle-up, off-ice

Soda gun nozzles/holsters intact

Convection/combination oven functional

Microwave operational

Food processor/blender works

Meat/food probe thermometer working

Cutting boards condition (replace count)

Smallwares set (knives, spatulas, whisks)

Cups/lids/sleeves stock (cases)

To-go cutlery/napkins/stirrers (units)

Coffee filters boxes

Scale batteries/spares available

Label rolls (dates/allergens) in stock

Upload photo of smallwares shelf

Dishwasher/glasswasher operational

Mop sink & floor drains clear

Chemical bottles labeled & segregated

Spare trash liners (rolls)

Fire extinguishers inspected/in date

First-aid kit stocked

Emergency exits lit/unobstructed

SDS binder accessible

All permits/licenses posted

POS terminals online

Receipt printers & cash drawer working

Card readers/contactless working

Inventory software/App sync OK

Time & attendance devices working

Barcode scanner (if used) working

Spare receipt paper rolls (count)

Upload POS status screenshot

Burr sets (spare) in stock (sets)

Descaler/backflush detergents in stock

Espresso cleaning tablets (count)

Grease trap service date set

HVAC filter change schedule set

Preventive maintenance calendar updated

Notes on unusual noises/leaks/odors

Espresso beans on hand (kg)

Filter/retail beans on hand (kg)

Alt-milks by type & units

Dairy milk by type & liters

Pastry/day-old counts

Shelf-life/expiry exceptions

Missing/damaged equipment list

Equipment needing service (priority)

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