Hospitality

2/25/2026

Hotel Inventory List

An accurate count starts with a clear standard. The Hotel Inventory List consolidates everything you track — linens and amenities, room equipment, housekeeping chemicals, minibar/F&B stock, maintenance spares, front-desk supplies, safety items, IT gear — into one repeatable routine. Each line is objective, so "in stock" means the same thing for housekeeping, engineering, and F&B.

Use it two ways: print the free PDF for storeroom walks and monthly counts, or load it into TARGPatrol to assign areas, timestamp results, and attach photo proof (shelf labels, damaged items, expiry dates). Mixed fields keep records audit-ready by default: [Flag] for pass/fail (meets par), [Number] for quantities and par levels, [Media] for photos of shelves/serials/defects, and [Text] for variances and reorder notes.

In the app, completions roll into dashboards by property, floor, or department. Variance and trend views highlight chronic issues — fast-moving amenities, recurring shortages, overstocked SKUs — so you can adjust par levels and purchasing. One-click exports produce clean count sheets and audit trails for finance and brand standards without retyping.

As seasons, vendors, or brand standards change, update the list once and reuse it across locations. With a traceable history of who counted what, when, and with which evidence, you reduce waste and stockouts, prevent "mystery losses", and keep rooms and outlets consistently guest-ready.

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Audit date/time recorded

Text

Auditor name/department

Text

Property/warehouse location

Text

Upload overview photo of inventory area (labels visible)

Media

Guestroom linens – sheets (flat/fitted) on hand (sets)

Number

Guestroom pillowcases on hand (pcs)

Number

Duvet covers/bedspreads on hand (pcs)

Number

Bath towels/hand towels/face cloths on hand (sets)

Number

Bath mats on hand (pcs)

Number

Linen par level met (target sets)

Number

List shortages or damaged linen to discard

Text

Amenities – soap/shampoo/conditioner/lotion (total pcs)

Number

Toilet paper rolls on hand (pcs)

Number

Tissue boxes on hand (pcs)

Number

Shower caps/vanity kits/sewing kits on hand (pcs)

Number

Coffee/tea/sugar/creamer sachets on hand (sets)

Number

Bottled water (0.5L/1L) on hand (bottles)

Number

Minibar items on hand (SKUs counted)

Number

Expired/near-expiry amenities noted

Check

Upload shelf photo of amenities with expiry labels

Media

Housekeeping supplies – trash liners (rolls)

Number

Laundry detergent/softener/disinfectant (L)

Number

Glass/all-purpose/bathroom cleaner (L)

Number

Degreaser/descaler (L)

Number

Mop heads/microfiber cloths (pcs)

Number

Vacuum bags/filters (pcs)

Number

Stock ≥ 50% for critical chemicals

Check

List items below reorder threshold

Text

Room equipment – hairdryers (pcs working)

Number

Irons/ironing boards (sets working)

Number

Kettles/coffee makers (pcs working)

Number

Safes (pcs working)

Number

Mini-fridges (pcs working)

Number

Cribs/extra beds (sets available)

Number

Defective items tagged for repair

Check

Upload photo of tagged defective item(s)

Media

Bathroom hardware spares – shower heads, hoses, mixers (pcs)

Number

Toilet seats/wax rings/flappers (pcs)

Number

Sealant/teflon tape/plumbing consumables (sets)

Number

Maintenance spares – light bulbs (W/K types) (pcs)

Number

HVAC filters (sizes/types) (pcs)

Number

Door locks/keycard cylinders (pcs)

Number

Paint/patch kits on hand

Check

List critical spare parts below minimum stock

Text

Front desk & admin – keycards/foils (pcs)

Number

Registration forms/folios/receipt paper (rolls)

Number

Stationery (pens, envelopes, clipboards) complete

Check

Cashier drops/bank bags (pcs)

Number

F&B (if applicable) – breakfast dry goods (SKUs/qty)

Text

Milk/juice/water par levels met (L)

Number

Coffee beans/filters (kg / packs)

Number

Bar beverages (bottles by category)

Text

Glassware/plates/cutlery on hand (sets)

Number

List items below reorder or near expiry

Text

Laundry & uniform – laundry carts (pcs)

Number

Laundry bags (pcs)

Number

Uniform sizes in stock (S/M/L/XL counts)

Text

Missing/damaged uniforms noted

Text

Safety & compliance – first-aid kits stocked (units)

Number

Fire extinguishers service tags current (units)

Number

Spill kits present in housekeeping/engineering

Check

PPE stock (gloves/masks/goggles/aprons) (sets)

Number

Pool/spa (if applicable) – pool towels on hand (pcs)

Number

Chemicals (chlorine/acid) in stock (L or kg)

Number

Test strips/reagents in date

Check

IT & electronics – PMS/POS terminals (working units)

Number

Routers/APs spare units on hand (pcs)

Number

Printer paper/toner (models/qty)

Text

TV remotes/spare HDMI cables (pcs)

Number

Guestroom disposables – notepads/pencils (sets)

Number

Laundry forms/bags (pcs)

Number

Do-not-disturb/door hangers (pcs)

Number

Signage & collateral – maps/menus/QR cards (pcs)

Number

Welcome booklets available (pcs)

Number

Waste & recycling – recycling liners (rolls)

Number

Sharps/clinical waste supplies (if applicable)

Check

Storage conditions acceptable (dry, off floor, labeled)

Check

FIFO practiced, oldest stock front

Check

Racks/shelves labeled with SKU/par level

Check

Upload shelf label close-up with SKU & par

Media

Variance capture – items over par (list & qty)

Text

Variance capture – items under par (list & qty)

Text

Damaged/expired goods recorded (list & qty)

Text

Return to vendor/warranty claims raised (IDs)

Text

Next actions – purchase orders required (items/qty/ETA)

Text

Responsible person(s) assigned

Text

Target restock date

Text

Final sign-off – area complete

Check

Hotel Inventory List

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Hotel Housekeeping Room Inspection Checklist

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12/11/2025

Forbes 5-Star Standards Checklist

The Forbes 5-Star Standards Checklist is a structured evaluation tool designed to measure how closely a hotel aligns with the world’s most respected hospitality benchmarks. Forbes Travel Guide inspectors assess over 900 detailed criteria, with 75% of scoring focused on service and only 25% on physical facilities. This checklist translates those expectations into a practical, on-property assessment, allowing teams to evaluate service culture, guest interactions, cleanliness, dining, spa, housekeeping, amenities, and the overall sense of luxury — whether the goal is to reach Three-, Four-, or Five-Star performance. Each item is designed to reflect the fundamentals of Forbes ratings: personalized and anticipatory service for Five-Star properties, gracious and polished experiences for Four-Star hotels, and professional, efficient service for Three-Star standards. The checklist captures everything inspectors look for — from warm greetings and timely responses to the refinement of décor, spotlessness of housekeeping, elegance of dining presentation, attentiveness in the spa, and the “sense of place” that defines truly exceptional hotels. Using [Flag], [Number], [Text], and [Media] fields helps document objective and verifiable evidence during the evaluation. When used in a mobile checklist app, this tool becomes a powerful instrument for training, calibration, and continual improvement. Department leaders can perform live assessments across the property, attach discreet photos, record examples of anticipatory service or service breakdowns, and align teams around the behaviors and details that define a Five-Star experience. Management gains a clear, data-driven view of strengths, gaps, and trends, making it easier to prioritize initiatives, identify inconsistencies, and elevate service standards in a measurable way. By implementing the Forbes 5-Star Standards Checklist regularly, hotels create a culture of refinement, attentiveness, and guest-focused excellence. It supports staff training, prepares teams for anonymous inspections, and ensures that every touchpoint — from arrival to departure — reflects the level of quality expected from the world’s most exceptional properties. The result is a consistent, elevated guest experience and a clear operational roadmap toward achieving or sustaining a Forbes Five-Star rating.

Mobile Work Order Management Software for Business Maintenance

A cloud-based work order software designed to streamline inspections and task management across diverse service areas, enhancing operational efficiency and productivity.

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